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Alumni Association Records

 Collection
Identifier: UA 80

Scope and Contents

The records of the Alumni Association of the College of William and Mary include office files, material from select Executive Secretaries, meeting minutes, publications, correspondence, and other material documenting the activities of the William & Mary Alumni Association as well as the College of William & Mary's history and alumni more generally.

Dates

  • 1833-2014
  • Majority of material found in 1950-2005

Creator

Language of Materials

English

Conditions Governing Access:

This collection is open to all researchers. Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, such as the Virginia Public Records Act (Code of Virginia. § 42.1-76-91); and the Virginia Freedom of Information Act (Code of Virginia § 2.2-3705.5). Confidential material may include, but is not limited to, educational, medical, and personnel records. If sensitive material is found in this collection, please contact a staff member immediately. The disclosure of personally identifiable information pertaining to a living individual may have legal consequences for which the College of William and Mary assumes no responsibility.

Conditions Governing Use:

Before reproducing or quoting from any materials, in whole or in part, permission must be obtained from the Special Collections Research Center, and the holder of the copyright, if not Swem Library.

Historical Note:

The William and Mary Alumni Association was founded on July 4, 1842, and is the sixth-oldest alumni organization in the country. All graduates and former students of the College of William and Mary are considered members of the Alumni Association. The Alumni Association is an independent, nonprofit organization that serves William and Mary and its many alumni, students, parents and friends and is governed by a 17-member Board of Directors.

The generally accepted date for the founding or the William and Mary Alumni Association is July 4, 1842. An alumni organization of some sort may have been in existence before this time. However, this is the date that the Honorable Nathaniel Beverly Tucker, a judge and professor of national and municipal law and of the science of government at the College delivered the first Alumni Day oration. Further information about this individual or organization may be available in the Special Collections Research Center Wiki:

Extent

52.00 Linear Feet

Additional Description

Arrangement of Materials:

Organized into series by accession: Series 1: Publications, Series 2: Acc. 1983.100: Richmond Chapter, Series 3: Acc. 1993.50: Executive Secretary's Files, Series 4: Acc. 1994.010: Homecoming Material, Series 5: Acc. 1999.085: Subject Files, Series 6: Acc. 2008.149: Jeb Stuart Rosebrook Files, Series 7: Acc. 2011.498: Class Reunion Files and Alumni Groups, Series 8: Acc. 2011.521: Alumni Association Programs and Young Guard Records.  Series 11: Acc. 2014.093 150th anniversary  three-ring binder containing the program from the Alumni Association's 150th anniversary, which was celebrated in 1992. Contents include flyers, newsletters and other publications, and photographs

Colonial Re-echo for the class reunion is filed in the class folder, not the year that the reunion took place.

Physical Characteristics or Technical Requirements:

Portions of this collection are stored offsite. Consult a staff member for assistance.

Custodial History:

Portions of this collection were previously part of the University Archives Publications Collection.

Acquisition Information:

Acc. 1939-110 correspondence 1920-1936 received 4/29/1939; Acc. 1937-281 minutes 1889-1932 purchased 10/6/1937; Acc. 1940-274: Bound minutes, 1937-1939 received 7/12/1940; Acc. 1942-77 1843 address, gift 4/3/1942; Acc. 1946-383 Correspondence 1942-1945 deposited on 12/13/1946; Acc. 1964-66 Correspondence acquired 10/19/1964; Acc. 1983.100 received 04/14/1960; Acc. 1993.50 (an earlier Manuscripts accession transferred to University Archives?); Acc. 1994. 010 was a gift from the Alumni Association on 02/03/1994; Acc. 1999.085 transferred from the Alumni Association 08/30/1999; Acc. 2008.149 received from Jeb Stuart Rosebrook of the Alumni Association sometime prior to 2007. Acquisition information for material received after 7/13/2009 is available by consulting a Special Collections Research Center staff member.

Accruals:

Accruals are anticipated on an ongoing basis.

Related Materials:

Order of the White Jacket Records (UA 7.012); University Archives Bound Volumes (UA 15); Wartime Memory Collection (UA 66); University Archives Artifact Collection (UA 13); University Archives Photograph Collection (UA 8);  University Archives Audiovisual Collection; University Archives Faculty-Alumni File Collection (UA 10).

Artifacts:

Artifacts received with Acc. 2011.498 were transferred to the University Archives Artifact Collection (UA 13) upon receipt on 7/28/2011. Artifacts include: College Seal Sterling Silver Ring (UA 2011.498.01), W&M Child Cardigan (UA 2011.498.02), "1944" Sweater (UA 2011.498.03), Black and Orange William and Mary Pennant (UA 2011.498.04), W&M Sweater (UA 2011.498.05), W&M Sweater (UA 2011.498.06), W&M Sweater (UA 2011.498.07), Brown and Gray Williamsburg Pennant (UA 2011.498.08), William and Mary Sweater (UA 2011.498.09), Blue “WMC” Felt Strip (UA 2011.498.10), Gold “WMC” Felt Strip (UA 2011.498.11), William and Mary Pillowcase (UA 2011.498.12), "William and Mary Indians" Cowboy Hat (UA 2011.498.13), Wooden Parade Baton (UA 2011.498.14), Narragansett Wooden Dumb-Bells  (UA 2011.498.15a-b), William and Mary Black and Gold Pennant (UA 2011.498.16), W&M Class of 1919 Blanket (UA 2011.498.17), William and Mary Cypher Tote (UA 2011.498.18), William and Mary 300th Anniversary Lenox Commemorative Plate (UA 2011.498.19), William and Mary 300th Anniversary Lenox Commemorative Plate (UA 2011.498.20), William and Mary Homecoming 1982 Coin Can (UA 2011.498.21), William and Mary "Go Big Green" Button (UA 2011.498.22), William and Mary "Go Big Green" Button (UA 2011.498.23), Duc Cap of Edgar J. Fisher, Jr. (UA 2011.498.24), William and Mary "Six-Footer" Scarf and Box (UA 2011.498.25a-b), William and Mary Binder (UA 2011.498.26)

Artifacts received at the same time as Acc. 2011.498 and transferred to the University Archives Artifact Collection (UA 13) include: Dixie Bowl Pin (UA 2011.557); Class of '51 Pin (UA 2011.558); Class of '51 Pin (UA 2011.558); Class of 1951 Pin (UA 2011.560); President's Aide Medal (UA 2011.561); Fighting Virginians Pin (UA 2011.573); Go Big Green Pin (UA 2011.574); Fight 'Em Indians Football Pin (UA 2011.575)

Additional Artifacts transferred to the University Archives Artifact Collection (UA 13) include: William and Mary Swimming Jacket (UA 2014.016.01), William and Mary Blank Scrapbook (UA 2014.016.02), William and Mary Orange and Black  Pillowcase (UA 2014.016.03), William and Mary Blanket (UA 2014.016.04), “Tribe Pride” Button Pin (UA 2014.039.01), “my1693” Button Pin (UA 2014.039.02), “Go Tribe!” Button Pin (UA 2014.039.03), “One Tribe” Button Pin (UA 2014.039.04)

Artifacts transferred to the Education Collection (EDU) include: William and Mary 300th Anniversary Lenox Commemorative Plate (EDU 2014.004) and William and Mary 300th Anniversary Lenox Commemorative Plate (EDU2014.005)

Audiovisual Materials:

The audiovisual material from Acc. 2011.498 was pulled from this collection and added to the University Archives Audiovisual Collection (UA 58) on 8/3/2011.

Photographs:

Photographs related to the War and Rememberance Ceremony in 1995 were pulled from Series 7 of this collection and were transferred to the University Archives Photograph Collection (UA 8) on 1/17/2012.

Separated Materials:

Artifacts:

Artifacts received with Acc. 2011.498 were transferred to the University Archives Artifact Collection (UA 13) upon receipt on 7/28/2011. Artifacts include: College Seal Sterling Silver Ring (UA 2011.498.01), W&M Child Cardigan (UA 2011.498.02), "1944" Sweater (UA 2011.498.03), Black and Orange William and Mary Pennant (UA 2011.498.04), W&M Sweater (UA 2011.498.05), W&M Sweater (UA 2011.498.06), W&M Sweater (UA 2011.498.07), Brown and Gray Williamsburg Pennant (UA 2011.498.08), William and Mary Sweater (UA 2011.498.09), Blue “WMC” Felt Strip (UA 2011.498.10), Gold “WMC” Felt Strip (UA 2011.498.11), William and Mary Pillowcase (UA 2011.498.12), "William and Mary Indians" Cowboy Hat (UA 2011.498.13), Wooden Parade Baton (UA 2011.498.14), Narragansett Wooden Dumb-Bells  (UA 2011.498.15a-b), William and Mary Black and Gold Pennant (UA 2011.498.16), W&M Class of 1919 Blanket (UA 2011.498.17), William and Mary Cypher Tote (UA 2011.498.18), William and Mary 300th Anniversary Lenox Commemorative Plate (UA 2011.498.19), William and Mary 300th Anniversary Lenox Commemorative Plate (UA 2011.498.20), William and Mary Homecoming 1982 Coin Can (UA 2011.498.21), William and Mary "Go Big Green" Button (UA 2011.498.22), William and Mary "Go Big Green" Button (UA 2011.498.23), Duc Cap of Edgar J. Fisher, Jr. (UA 2011.498.24), William and Mary "Six-Footer" Scarf and Box (UA 2011.498.25a-b), William and Mary Binder (UA 2011.498.26)

Artifacts received at the same time as Acc. 2011.498 and transferred to the University Archives Artifact Collection (UA 13) include: Dixie Bowl Pin (UA 2011.557); Class of '51 Pin (UA 2011.558); Class of '51 Pin (UA 2011.558); Class of 1951 Pin (UA 2011.560); President's Aide Medal (UA 2011.561); Fighting Virginians Pin (UA 2011.573); Go Big Green Pin (UA 2011.574); Fight 'Em Indians Football Pin (UA 2011.575)

Additional Artifacts transferred to the University Archives Artifact Collection (UA 13) include: William and Mary Swimming Jacket (UA 2014.016.01), William and Mary Blank Scrapbook (UA 2014.016.02), William and Mary Orange and Black  Pillowcase (UA 2014.016.03), William and Mary Blanket (UA 2014.016.04), “Tribe Pride” Button Pin (UA 2014.039.01), “my1693” Button Pin (UA 2014.039.02), “Go Tribe!” Button Pin (UA 2014.039.03), “One Tribe” Button Pin (UA 2014.039.04)

Artifacts transferred to the Education Collection (EDU) include: William and Mary 300th Anniversary Lenox Commemorative Plate (EDU 2014.004) and William and Mary 300th Anniversary Lenox Commemorative Plate (EDU2014.005)

Audiovisual Materials:

The audiovisual material from Acc. 2011.498 was pulled from this collection and added to the University Archives Audiovisual Collection (UA 58) on 8/3/2011.

Photographs:

Photographs related to the War and Rememberance Ceremony in 1995 were pulled from Series 7 of this collection and were transferred to the University Archives Photograph Collection (UA 8) on 1/17/2012.

Processing Information:

Acc. 2008.149 accessioned from the backlog 12/11/2008 by Amy C. Schindler, University Archivist. Box and Folder List for Series 1 compiled by Amy White, SCRC staff, in January-February 2010. Box and Folder List for Series 2, 5,  & 6 compiled by Emily Eklund, SCRC staff, in May 2010. Acc. 2011.498 accessioned and minimally processed by Steven Bookman, University Archives Specialist, in August 2011. Acc. 2011.521 accessioned and minimally processed by Steven Bookman, University Archives Specialist, in August 2011.

Subjects

Related Name

Creator

Finding Aid & Administrative Information

Title
Guide to the Alumni Association Records
Author
Finding Aid Authors: Special Collections Staff.
Date
2007-07-20
Language of description
The collection description/finding aid is written in English

Repository Details

Repository Details

Part of the Special Collections Research Center Repository

Contact: