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Office of the Bursar Records

Identifier: UA 72

  • Staff Only
  • No requestable containers

Scope and Contents

The records of the Office of the Bursar are some of the earliest and most comprehensive records of the College of William and Mary from the 18th century surviving to the present day.  Of particular note are various references to individuals enslaved by the College as well as to the Brafferton Indian School.  The collection includes Bursar's reports, financial statements, statements of rents due to the College, accounts with individuals, lists of tenants, receipts and expenditures, revenues from the exportation of tobacco, duties on skins and furs, bills of lading, as well as indentures of people to the College.  The account books reference student accounts, including that of Thomas Jefferson.

The bills of lading include the name of the ship, the destination (i.e., London, Philadelphia) and sometimes the name of the ship's captain.

Several documents reference payment for servants' [enslaved individuals] clothes, board, and other general expenses and sometimes include names, such as Lemon, Pompey, and Oliver.


  • Creation: 1739-1918, 1977-1987


Language of Materials


Conditions Governing Access:

This collection is open to all researchers. Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, such as the Virginia Public Records Act (Code of Virginia. § 42.1-76-91); and the Virginia Freedom of Information Act (Code of Virginia § 2.2-3705.5). Confidential material may include, but is not limited to, educational, medical, and personnel records. If sensitive material is found in this collection, please contact a staff member immediately. The disclosure of personally identifiable information pertaining to a living individual may have legal consequences for which the College of William and Mary assumes no responsibility.

Conditions Governing Use:

Before reproducing or quoting from any materials, in whole or in part, permission must be obtained from the Special Collections Research Center, and the holder of the copyright, if not Swem Library.

Historical Note:

The Financial Operations department at the College of William & Mary and the Virginia Institute of Marine Science (VIMS) is responsible for providing comprehensive accounting, bursar and payroll services in support of the College's primary mission of education, research and public service.


7.00 Linear Feet

Physical Characteristics or Technical Requirements:

When available, photocopies, microfilm, digital versions, or other reproductions must be used in place of original documents.

Parts of this collection requires microfilm or microfiche readers.

Custodial History:

Acc. T2004.004 was destroyed on 4/8/2008; Acc. T2004.005 was destroyed on 4/8/2008; Acc. T2007.003 was destroyed on 7/9/2008 according to the General Schedules of the Library of Virginia.

Portions of this collection were previously part of the University Archives Publications Collection.

Acquisition Information:

Acc. 1979.036 was transferred from Student Financial Aid on 05/1979 and 08/1987. Acc. 1979.078 was received from the James Blair Attic 05/1979. An addition was received 10/25/1984. Acc. 1983.122 was received 12/01/1983. Acc. 1984.031 was received 02/1984, 06/06/1984, and 09/02/1991. Acc. 1984.056 was transferred from General Accounting on 09/03/1984 and 04/09/1986. Acc. 1984.057 transferred from General Accounting on 04/09/1986, 03/13/1990, and 03/16/1992. Acc. 1984.058 transferred from General Accounting on 04/09/1984 and 09/03/1984. Acc. 1984.059 transferred from General Accounting on 09/03/1984, 02/06/1985, 04/09/1986, 03/13/1990, and 03/16/1992. Ac. 1985.073 was received 10/18/1985. Acc. 1991.088 purchased from Al Canero 09/02/1991.

Electronic Format:

Digitized versions when available are in the W&M Digital Archive.

Related Materials:

William and Mary financial reports are also found in Acc. 1995.032 of the Vice President for Administration and Finance Records, and Vice President for Business Affairs Records (UA 63). See also various records from administrative offices. Folders 258-260, 273, 277, 280-283 of the College Papers Collection (UA 14) were transferred to this collection on 3/12/2012.

Guide to the Office of the Bursar Records
Description rules
Describing Archives: A Content Standard
Language of description
Script of description
Language of description note

Repository Details

Part of the Special Collections Research Center Repository